Amendments to Format for Monthly Reports & Cleanup of CCR § 27004

General Information

Sections 23004 and 26301 of the Education Code require employers to submit a report monthly to the system containing information as the board may require in the administration of the plan. Two documents incorporated by reference in the California Code of Regulations (CalSTRS’ F496 File Specification and CalSTRS’ Voluntary Deduction File [VDF] Specification) specify the format for employer reports for the Defined Benefit and Cash Balance Benefit programs.

Each document describes file specifications, layouts, integrity checks and business rules for submitting data under its respective program. Both also include troubleshooting considerations and recommended steps to resolve errors. The F496 File Specification includes variance rules and warning messages that will flag inconsistent information or data that exceeds certain parameters in an employer’s report, and it describes whether or not each business rule may be overridden at an employer’s discretion.

Both file specifications periodically require updates when rules and parameters must be added, adjusted or clarified in response to legislation or changing business practices.

The board adopted the final regulations April 7, 2016 . The regulations were filed with the Secretary of State on August 26, 2016, and are effective October 1, 2016.

OAL File Number Z-2015-1201-06

Regulatory Action Number 2016-0715-01

Posted on September 8, 2016

Posted on December 9, 2015

Written comment period closed on January 25, 2016.

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